Commercial HVAC Maintenance Tips for Multi-Location Businesses

July 6, 2021

When you’re running multisite operations, it’s important to streamline processes and keep systems organized. One way to accomplish this is by taking appropriate steps regarding your commercial HVAC maintenance. With so much on your plate, you don’t need to spend any extra time on this aspect of the business.

Here are several things you can do to make this as efficient and reliable as possible.

Use a single point of service

All of your locations should be serviced by the same provider. Additionally, that provider should have an account manager who is assigned to your account and handles the services for all of your locations. That way, you have a single point of contact who can assist you with any questions or issues at any of your locations. The company will be familiar with what is going on at all of your sites and can ensure you receive regular service at each one.

Go digital

Who wants to waste time sorting through paperwork? Multiple work orders for various sites can get cumbersome very quickly. To eliminate these hassles, ask your HVAC provider to use electronic work orders and receipts for each job. All you’ll need is a single folder on your computer to keep everything organized, rather than a filing cabinet full of documents.

Ask for quarterly or seasonal status updates

Commercial HVAC maintenance isn’t something you should have to follow up on each week or month to find out how things are going. Your HVAC maintenance provider can provide quarterly reports to keep you informed of any needed repairs and expenses incurred that season. This information will help you plan and budget for future costs.

Stay informed

Your commercial HVAC maintenance provider can be your eyes and ears to keep watch on your HVAC systems. These professionals can alert you if there is an issue with any of your sites. They can keep an eye on energy use and billing to let you know if anything seems off track. This will allow you to look into any potential problems without having to be on-site to inspect each system yourself.

Choose all-inclusive

A variety of commercial HVAC maintenance plans are available. For the greatest efficiency and savings, choose an all-inclusive maintenance agreement. With this plan in place, you won’t have to guess how much to budget for each site. You also won’t be taken by surprise if any expenses arise. You’ll be fully covered by your all-inclusive plan. You’ll also save time and hassle by paying up-front, rather than tracking invoices and paying bills as expenses arise.

Look at custom options

If you sign a contract for a multisite commercial HVAC maintenance plan, your vendor may be able to work with you to create a custom proposal that perfectly suits your needs. Ask what options are available. One example might be a reduction of service cost if you upgrade or replace any of your systems that year.

Get more tips

For more insights on how to make the most of your commercial HVAC maintenance, contact the team at JMB A/C & Heating LLC. Call today to ask about our specials! Reach our HVAC experts at 985-290-4395.

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